Digital signing lets approvers apply a verified, tamper-proof digital signature when giving final approval.
It’s perfect for teams who need added assurance around identity verification, compliance, and auditability – while keeping the same effortless PageProof reviewing experience.
Digital signing is available for enterprise plans. Once enabled by a team administrator, it can be required for any proof’s final approval step.
Enable digital signing
Step 1
As a team administrator, click your avatar and select team then settings.
Step 2
Select the proofs tab and toggle on digital signing.
You can also configure:
Default behavior for the proof setup screen.
Reauthentication frequency for approvers: Always, 15 minutes, 30 minutes, or 60 minutes.
These settings apply whenever digital signing is required for a proof.
How to set digital signing for a proof
Once enabled for your team, digital signing can be applied to individual proofs.
When creating a proof
In the proof setup screen, toggle digital signing is required to on.For an existing proof that is in proofing
A proof owner or team administrator can enable digital signing from the proof’s manage pane, as long as no approvers have already approved the proof.
How to digital sign a proof (for approvers)
If a proof requires digital signing, approvers will see a modified approve button indicating that a digital signature is required.
You can also see this in the proof’s info pane – the final workflow step will display “Digital signing required”.
Step 1
Click approve. You’ll first be asked to consent to applying a digital signature.
Step 2
You’ll then be prompted to authenticate by logging into PageProof again.
Once authenticated, your approval is recorded as a verified digital signature.
How to confirm a proof has been digitally signed
There are multiple places where you can see that digital signing has occurred:
Audit
The audit trail will show which approvers have approved and digitally signed the proof.
Proof screen
When the proof is opened, a pop-up message confirms that the proof has been digitally signed. This same message appears on the proof’s print sheet.
Workflow
The final step in the proof’s info pane displays a message confirming the proof has been digitally signed.
With digital signing enabled, you can be confident every approved proof meets the highest standards of security and compliance. If you have any questions about digital signing, please reach out via the in-app chat on your dashboard.