Explaining the role of the approver
The approver is responsible for making the final decision on a proof — either approving it or reviewing the feedback from other reviewers and returning a to-do list to the proof owner.
You can have more than one approver in the final workflow step and set how many approver decisions are required before the proof is resolved.
When a decision threshold is set, the proof remains open until the required number of decisions has been received. Once the threshold is reached, the most recent decision determines whether the proof is approved or returned with a to-do list.
The approver can do the following
Can mark up comments left by other reviewers for action as a to-do, or mark them to be ignored.
Can edit comments left by other reviewers for more clarity (for example, to correct spelling mistakes).
Can lock the proof during their review (this is optional). Locking the proof takes away the red pen from the other reviewers in the workflow.
If the inviter permission is turned on for the approver, they can nudge any reviewers who haven’t finished their review yet. They can also add/remove reviewers in the workflow.
Best practice
Lock the proof while going through the comments of other reviewers. This prevents new comments being added by others while you’re making your review.
At the top of the proofing screen (and also in the info pane) you’ll see a summary of the decisions (approved, approved with changes, changes please, no decision made) left by other reviewers — this will help you make your review.