What is a collection?
A collection is a group of proofs. When a proof belongs to a collection, you’ll see the collection icon on the proof screen.
Open the collection management pane
On your dashboard, select the collection and click the cog icon to open the manage collection pane.
The options available in this pane depend on your access. If you have permission to manage proofs in the collection, you can also use the available bulk actions.
Who can manage a collection?
What you can do in the Manage collection pane depends on your access:
Full access: If you created the collection, are a Team Admin with Proofs access for its team, or meet the collection’s sharing and Create proofs requirements, you can change its setup and manage proofs.
Limited access: If the collection is shared directly with you and Create proofs is enabled for you, you can view the setup and add or move proofs, but you can’t change the setup.
View-only access: If you own or co-own a proof in the collection, you can view the setup but can’t change it or add proofs.
If you’re only a reviewer or editor on a proof, you can’t manage the collection.
Collection setup
Edit the collection name
Add the collection to a folder to keep your collections organized
Add a description
Share the collection with your team. Team members will only see proofs in the collection if they already have access to those proofs.
Bulk actions
If you have permission to manage proofs in the collection, you can use these bulk actions:
Nudge reviewers who haven’t finished reviewing
Add an owner
Add a reviewer
Add an approver
Replace the approver.
When you add an owner, reviewer, or approver — or replace an approver — PageProof sends a single email notification for the action.
Archive or reopen a collection
You can archive or reopen the collection from the Manage collection pane.
Team administrators can also archive multiple collections from the Team Collections area.
Tips for working with collections
Add proofs: Open the collection folder, then click the file dropper icon.
Move an existing proof into a collection using these steps
Remove a proof from a collection using these steps
Download original files for proofs in the collection in one click
Move between proofs: Use Shift + Left Arrow and Shift + Right Arrow while viewing a collection. Learn more about keyboard shortcuts
Manage team collections: Team administrators can manage their team’s collections.