The team settings area is available to team administrators under the team menu. These settings control whether features are turned on or off for your team.

Turn on PageProof Intelligence™ for your team’s use, and enable features powered by PageProof Intelligence™.

Whether checklists are able to be used when creating new proofs. If this feature is enabled, team administrators must have at least one checklist template available for their team to use.

If this feature is enabled, team administrators will be able to create and edit webhooks.

Include team members in suggestions when entering an email address.

Set whether a new proof version will use the due date from the previous version.

Anyone who has access to the proof can copy the unique proof link and will be able to share it with anyone who is not in the workflow. Users who have a proof link can access the proof and leave feedback on the proof when the proof is in proofing. If proof link sharing is turned on, you can set the default for new proofs.

Reviewers can add a general comment (a comment that has no markup).

Reviewers can add private comments (comments that are visible only to users in your team).
​Note: If private comments are turned on, team members can set whether their default comment is public (default), or private under their profile.

The proof owner and approver can edit other reviewers' comments by default. If your organization has a strict audit policy, you can ensure only the user who made the comment can edit their own comment by turning this feature off.

The proof owner can delete other reviewers' comments.

Replies to comments are turned on by default. If you don’t want reviewers to add replies to comments once the to-do list has been sent to the proof owner, turn this feature off.

When sending the to-do list, users can now turn off the ability to leave a message to the owners.

Set whether a GIF file is converted to a video proof (default) or HTML web proof.

A reference field can be displayed on proofs your team owns in the proof setup screen, and in the proof’s info pane if this feature is turned on.
The reference field can be used to connect PageProof with your other business tools via Zapier, also with native integrations such as monday.com, Slack, Asana etc, or alternatively you can use them for any other codes/details you find might be useful for your organization.

If the reference field is turned on, team administrators can set whether the reference text is mandatory to be completed when proofs are created.

Reviewers see an additional decision option approved with changes when clicking their finished button if this feature is enabled. This option can be selected by reviewers if the proof has one or more comments.

If this feature has been licensed on your PageProof plan, turning on invisible review comments will enable this setting to be turned on for a proof. Learn more about invisible reviewer comments.

By default, magic access is turned on. This allows users to open proofs seamlessly without requiring a password to be set. If the setting is turned off, users will be prompted to reset their password if they change device or browser when they open a proof.

Available on the enterprise plan, if this feature is enabled, a view only permission role will be available to reviewers in the workflow. This role can not use the red pen tool to create comments, reply to comments, or leave a decision on the proof.

Personalize the proof email invitation. This setting lets the team admins decide if the 'from' name default is 'PageProof Team' or the team name of your PageProof license.

Email notifications advising when new comments are added, a reply to a comment has been made, or you have been mentioned on a proof show by default the text of the comment. Turning this feature off will hide the comment text from within these email notifications.

When a team admin adds a new proof owner to a proof via the team dashboard, the other proof owners will also get a notification.

When typing the first few letters of an email address, a list of team members is included in the email address book suggestions.

For enterprise customers, you can change the default sending email address for email notifications. Learn more about this feature.