Release notes: Q4 2025

Smarter handling of skip previously approved reviewers
When a workflow already contains a top step titled Approved the previous version, choosing skip previously approved reviewers now adds those reviewers directly into that existing step.
A cleaner, more intuitive workflow experience.
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New email notification: final-step approvals
Proof owners can now receive an email each time an approver in the final workflow step approves a proof.
This notification (on by default) includes:

A simple way to stay across approvals without monitoring the proof in real time.
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Clearer workflow template labeling

If a workflow template is modified during proof setup, its name now appears at the top of the proof’s info pane with (modified) appended – for example,
​Marketing workflow (modified).
This makes it easy for teams to see at a glance when a template has been adjusted for a specific proof.
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Saved comment sort order
We’ve made it easier to pick up where you left off. PageProof now remembers your preferred sort order in the comment pane – whether you sort by newest, oldest, or comment number, for example. The next time you open a proof, your chosen view will be just the way you like it.
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Schedule when a proof is sent
​Scheduled proofs lets you choose exactly when a proof is sent. Whether you’re working late into the night, finalizing creative over the weekend, or simply want to time your feedback requests, scheduled proofs ensures proofs are sent at exactly the right moment.
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Available now on Teams Plus and Enterprise plans.

Asana custom fields now supported
You can now create PageProof custom fields inside Asana to display proof information, such as proof status, and use these fields in rules, automations, and Asana AI.
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These fields can be used along with PageProof triggers – for example, to skip mandatory reviewers or archive proofs automatically – creating a seamless, intelligent workflow between PageProof and Asana.
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Compare the same proof side by side
You can now compare the same proof in compare mode – perfect for checking consistency within a document.
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For example, review a table of contents against page headings, or ensure design elements align across pages.
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This gives reviewers more flexibility to spot differences and keep every page consistent.

Enhanced global search
Finding proofs just got even easier. Our enhanced global search now includes quick filters and advanced filters, giving you more control when searching for a proof from wherever you are inside of PageProof.
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Quick filters let you narrow results instantly.
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​Advanced filters give you the power to refine your search even further – filter by:

You can also choose how your results are sorted and whether to display them in ascending or descending order – making it faster than ever to find exactly what you need.
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Festive fun, now with flexible controls
PageProof’s Celebrations – think confetti pops, themed icons, and special effects – have long added a bit of joy to the review experience. Now, team admins and users have the option to turn these effects off if they prefer a quieter dashboard.

Whether you’re all in for festive flair or prefer to keep things minimal, the choice is yours.

Collection sidebar: Focus on active proofs
We’ve added a handy checkbox to the collection sidebar that hides archived proofs by default – so you can easily focus on what’s active.
If you’d like to see archived proofs too, simply check show archived. Proofs that are archived display a dashed grey border around the tile.

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Barcode scanner: new formats supported
The barcode scanner now supports additional barcode types like Codeabar, GS1 DataBar (expanded and limited), MicroQR, and more – expanding your proofing power for packaging checks.
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