PageProof

Zoom a web proof (HTML web banner, email, website etc) to fit to the available screen size. The zoom is found under the responsive menu.

Zooming a web proof

The default pin colors of gray, red, and green can be changed. You can change the default colors of the pin markup in your profile settings.

Setting the color of the pen tool

Checklists are helpful for guiding your review on a proof. Checklists are communal – multiple reviewers can check off the same item.

Completing a checklist

Tips for zooming proofs: shortcut keys to zoom the proof through different levels, and zooming between these zoom states too.

Zoom

A comment or reply can be created and made private that only you and your team can see. Your team administrator must enable this feature.

Creating private comments

Want to change inches to feet? Millimeters to centimeters? Here’s how to change the scale when using the ruler or gridlines.

Scale

How to use the color separations feature to preview the color separation plates when reviewing a CMYK PDF made from InDesign or Illustrator.

ColorSep®: Color separations mode

When viewing the proof, you can easily change the unit of measurement to inches, millimeters, centimeters, feet, point, and more.

How to change the unit of measurement

Using gridlines is perfect for checking the alignment of elements on the proof. You can change the color of the gridlines too.

How to use gridlines to check alignment

It’s easy to search for text, words or phrases in a PDF proof using preview mode in the proofing screen. Here’s how.

Text search in a PDF proof

It’s easy to check the interactivity of PDFs in the proofing screen such as links, animations, and buttons.

Interactive PDFs

The PageProof extension is used for website proofing. If you are unable to install the PageProof extension to Firefox, here’s what to do.

Adding the PageProof extension to Firefox

If you have found you made the wrong decision on a proof, and the proof is still in proofing, you can change your decision. Here’s how.

Changing decisions

Comparing proofs versions can be done if you’re able to access more than one version of the proof. Here’s how.

Compare proof versions

You can compare a proof between its versions (for example, version 1 & version 2), or compare two different proofs. The choice is yours.

Comparing proofs

Did you know you have a measuring tool available when reviewing the proof? Tip: Turn on the ruler with the shortcut key ‘-’.

How to use the ruler to measure artwork elements on the proof

You can link comments together using the comment number. It’s easy to use a hashtag to refer to another comment. Here’s how.

Using comment numbers

Reviewers and mandatory reviewers can say “changes please” or “approved” when they have finished reviewing the proof.

Reviewer decisions

When you are viewing a URL proof, you can check whether a to-do that was requested was actually completed.

Comparing versions of a URL proof

Agreeing to a comment made by another reviewer is one way to make sure that you add value to that suggested change. Here’s how to agree.

Star a comment

Download our Chrome, Firefox, Safari or Microsoft Edge browser extension to ensure you have the best reviewing experience possible

Viewing a website or HTML proof?

Add some magic to your proofing experience by using the magic tools on the proofing screen. Gridlines, ruler, show/hide pins and much more.

What is the magic tool?

Bold, italics, underline, strikethrough, superscript, lists, and links – add rich text styling to your comment for emphasis and clarity.

Styling comments

Unmarked, to-do, done – what does each comment icon mean? And how can you change the default comment pin colors.

Comment icons

Either in side-by-side compare or smart compare mode, if the latest version is still in its proofing workflow, you can add comments.

How to add comments in compare mode

When you approve a proof, or a proof you own is approved, the proof will be automatically moved to the approved area of your dashboard.

Viewing approved proofs

To alert a specific person to your comment, use @ mentioning. This will draw their attention to your comment or reply.

Use mentioning to draw the attention of others to your comment

After you have finished reviewing (i.e pushed the green button), if you need to go back into the proof to add further comments you can.

Opening a recently reviewed proof

Smart compare calculates the differences between proof versions at the click of a button. Use a slider or quickly flick between the two.

Use smart compare to analyze proof versions

You can move your comment’s pin/markup position if you need to. Anyone who can edit the comment can do this: the commenter or proof owner.

Edit pin position

Filter the comment pane to see comments/replies made on a proof by a particular reviewer, page number, agrees and more.

Filtering comments

If you’re reviewing a video proof and need your comment to span over time on the video timeline, you can. Here’s how.

Add a comment duration on a video proof

It’s easy to download an attachment has been included with a comment on a proof. You can also download the original proof file. Here’s how.

Downloading the proof & attachments

Attachments can be added to comments and replies to supply imagery, copy, logos etc to the proof owner.

Adding attachments to comments

If you’ve added a comment, or a reply to a comment on a proof, you can delete it if you need to. Here’s how delete a comment or reply.

Deleting a comment or reply

Giving feedback is essential to successful collaboration. Learn how to use your red pen to review your proofs in PageProof.

Adding a comment

Need a hard copy? Download the proof’s original file and then print it, or click the printer icon to print a rendition of the proof.

Printing a proof

You can edit your comment if the proof is still in progress. If you’re the approver or proof owner, you can edit other people’s comments.

Editing a comment

Gemma

Marcus

Shana

Use the red pen to add comments to all types of work – artwork, imagery, documents, presentations, audio, video, websites and HTML proofs.