PageProof

Gemma

Marcus

Use the red pen to add comments to all types of work – artwork, imagery, documents, presentations, audio, video, websites and HTML proofs.

Reviewing a proof

Giving feedback is essential to successful collaboration. Learn how to use your red pen to review your proofs in PageProof.

Adding a comment

A comment or reply can be created and made private that only you and your team can see. Your team administrator must enable this feature.

Creating private comments

To alert a specific person to your comment, use @ mentioning. This will draw their attention to your comment or reply.

Use mentioning to draw the attention of others to your comment

Attachments can be added to comments and replies to supply imagery, copy, logos etc to the proof owner.

Adding attachments to comments

Bold, italics, underline, strikethrough, superscript, lists, and links – add rich text styling to your comment for emphasis and clarity.

Styling comments

You can link comments together using the comment number. It’s easy to use a hashtag to refer to another comment. Here’s how.

Using comment numbers

You can edit your comment if the proof is still in progress. If you’re the approver or proof owner, you can edit other people’s comments.

Editing a comment

You can move your comment’s pin/markup position if you need to. Anyone who can edit the comment can do this: the commenter or proof owner.

Edit pin position

If you’ve added a comment, or a reply to a comment on a proof, you can delete it if you need to. Here’s how delete a comment or reply.

Deleting a comment or reply

Agreeing to a comment made by another reviewer is one way to make sure that you add value to that suggested change. Here’s how to agree.

Star a comment

If you’re reviewing a video proof and need your comment to span over time on the video timeline, you can. Here’s how.

Add a comment duration on a video proof

The default pin colors of gray, red, and green can be changed. You can change the default colors of the pin markup in your profile settings.

Setting the color of the pen tool

Filter the comment pane to see comments/replies made on a proof by a particular reviewer, page number, agrees and more.

Filtering comments

Unmarked, to-do, done – what does each comment icon mean? And how can you change the default comment pin colors.

Comment icons

It’s easy to search for text, words or phrases in a PDF proof using preview mode in the proofing screen. Here’s how.

Text search in a PDF proof

If you have a PDF with comments, it’s easy to import the comments and markup onto the proof in PageProof in a couple of clicks.

Importing comments from a PDF

Adding comments to a proof is easy. There are different red pens to choose from, and you can edit/delete comments too

Commenting

Tips for zooming proofs: shortcut keys to zoom the proof through different levels, and zooming between these states, marquee zoom and more.

Zoom

Zoom a web proof (HTML web banner, email, website etc) to fit to the available screen size. The zoom is found under the responsive menu.

Zooming a web proof

Zooming

Add some magic to your proofing experience by using the magic tools on the proofing screen. Gridlines, ruler, show/hide pins and much more.

What is the magic tool?

Use the automatic barcode scanner to easily check barcodes and QR codes on the proofs. It's quick to create a comment too.

Barcode scanner

Magic tools

Did you know you have a measuring tool available when reviewing the proof? Tip: Turn on the ruler with the shortcut key ‘-’.

How to use the ruler to measure artwork elements on the proof

Want to change inches to feet? Millimeters to centimeters? Here’s how to change the scale when using the ruler or gridlines.

Scale

Using gridlines is perfect for checking the alignment of elements on the proof. You can change the color of the gridlines too.

How to use gridlines to check alignment

When viewing the proof, you can easily change the unit of measurement to inches, millimeters, centimeters, feet, point, and more.

How to change the unit of measurement

Measuring and scale

How to use the color separations feature to preview the color separation plates when reviewing a CMYK PDF made from InDesign or Illustrator.

ColorSep®: Color separations mode

What is ColorSep®, and how do you use ColorSep® mode to preview color separation plates.

ColorSep®

Checklists are helpful for guiding your review on a proof. Checklists are communal – multiple reviewers can check off the same item.

Completing a checklist

If the proof owner has attached a checklist to the proof, here’s how to complete the checklist.

Reviewers and mandatory reviewers can say “changes please” or “approved” when they have finished reviewing the proof.

Reviewer decisions

If you have found you made the wrong decision on a proof, and the proof is still in proofing, you can change your decision. Here’s how.

Changing decisions

Finished reviewing a proof? Push the green button to let the proof owner know that you’ve finished reviewing and leave a decision.

Making a decision

Need a hard copy? Download the proof’s original file and then print it, or click the printer icon to print a rendition of the proof.

Printing a proof

It’s easy to download an attachment has been included with a comment on a proof. You can also download the original proof file. Here’s how.

Downloading the proof & attachments

If you need to download the original proof file, or print the proof and its comments, you can. Here’s how.

Downloading & printing

It’s easy to check the interactivity of PDFs in the proofing screen such as links, animations, and buttons.

Interactive PDFs

How to view the interactivity of PDF proofs, check hyperlinks etc.

Download our Chrome, Firefox, Safari or Microsoft Edge browser extension to ensure you have the best reviewing experience possible

Viewing a website or HTML proof?

The PageProof extension is used for website proofing. If you are unable to install the PageProof extension to Firefox, here’s what to do.

Adding the PageProof extension to Firefox

Viewing a website, zipped HTML, prototype designs? Here’s what you need to know.