Reviewing a proof

Use the red pen to add comments to all types of work – artwork, imagery, documents, presentations, audio, video, websites and HTML proofs.

Gemma avatar Marcus avatar Anna Blackwell avatar +2
31 articles in this collection
Written by Gemma, Marcus, Anna Blackwell and 2 others

ColorSep™: Color separations mode

How to use the color separations feature to preview the color separation plates when reviewing a CMYK PDF made from InDesign or Illustrator.
Marcus avatar
Written by Marcus
Updated over a week ago

How to use gridlines to check alignment

Using gridlines is perfect for checking the alignment of elements on the proof.
Shana avatar
Written by Shana
Updated over a week ago

Text search

It’s easy to search for text – words or phrases – in a PDF proof. Here’s how.
Gemma avatar
Written by Gemma
Updated over a week ago

Interactive PDFs

It’s easy to check the interactivity of PDFs in the proofing screen such as links, animations, and buttons.
Gemma avatar
Written by Gemma
Updated over a week ago

Adding the PageProof extension to Firefox

If you are not able to install the PageProof extension to Firefox, we have a temporary option.
Marcus avatar
Written by Marcus
Updated over a week ago

Changing decisions

If you have found you made the wrong decision on a proof, and the proof is still in proofing, you can change your decision. Here’s how.
Gemma avatar
Written by Gemma
Updated over a week ago

Compare proof versions

Comparing proofs versions can be done if you’re able to access more than one version of the proof. Here’s how.
Gemma avatar
Written by Gemma
Updated over a week ago

Comparing proofs

You can compare a proof between its versions, or compare two different proofs. The choice is yours.
Gemma avatar
Written by Gemma
Updated over a week ago

How to use the ruler to measure artwork elements on the proof

Did you know you have a measuring tool available when reviewing the proof? Tip: Turn on the ruler with the shortcut key ‘-’.
Gemma avatar
Written by Gemma
Updated over a week ago

Using comment numbers

You can use a hashtag to refer to another comment.
Gemma avatar
Written by Gemma
Updated over a week ago

Reviewer decisions

Reviewers and mandatory reviewers can say “changes please” or “approved” when they have finished reviewing the proof.
Shana avatar
Written by Shana
Updated over a week ago

Comparing versions of a URL proof

When you are viewing a URL proof, you can check whether a to-do that was requested was actually completed.
Shana avatar
Written by Shana
Updated over a week ago

Star a comment

Agreeing to a comment is easy on PageProof.
Shana avatar
Written by Shana
Updated over a week ago

Viewing a website or HTML proof?

Download our Chrome, Firefox, Safari or Microsoft Edge browser extension to ensure you have the best reviewing experience possible
Gemma avatar
Written by Gemma
Updated over a week ago

What is the magic tool?

Add some magic to your proofing experience by using the magic tool on the proofing screen.
Gemma avatar
Written by Gemma
Updated over a week ago

Styling comments

Bold, italics, underline, strikethrough, superscript, lists, and links – add rich text styling to your comment for emphasis and clarity.
Gemma avatar
Written by Gemma
Updated over a week ago

Comment icons

What does each comment icon mean?
Gemma avatar
Written by Gemma
Updated over a week ago

How to add comments in compare mode

Either in side-by-side compare or smart compare mode, if the latest version is still in its proofing workflow, you can add comments.
Larissa Devereaux avatar
Written by Larissa Devereaux
Updated over a week ago

Viewing approved proofs

When you approve a proof, or a proof you own is approved, the proof will be automatically moved to the approved area of your dashboard.
Larissa Devereaux avatar
Written by Larissa Devereaux
Updated over a week ago

Use mentioning to draw the attention of others to your comment

To alert a specific person to your comment, use @ mentioning. This will draw their attention to your comment or reply.
Larissa Devereaux avatar
Written by Larissa Devereaux
Updated over a week ago

Opening a recently reviewed proof

After you have finished reviewing (i.e pushed the green button), if you need to go back into the proof to add further comments you can.
Larissa Devereaux avatar
Written by Larissa Devereaux
Updated over a week ago

Use smart compare to analyze proof versions

Smart compare calculate the differences between proof versions for you at the click of a button.
Larissa Devereaux avatar
Written by Larissa Devereaux
Updated over a week ago

Edit pin position

You can move your comment’s pin position if the proof is still in proofing progress.
Anna Blackwell avatar
Written by Anna Blackwell
Updated over a week ago

Filtering comments

Filter the comment pane to see comments/replies made on a proof by a particular reviewer, page number, agrees and more.
Larissa Devereaux avatar
Written by Larissa Devereaux
Updated over a week ago

Add a comment duration on a video proof

Reviewing a video proof and need your comment to span over time on the video timeline? Here’s how.
Larissa Devereaux avatar
Written by Larissa Devereaux
Updated over a week ago

Downloading the proof & attachments

It’s easy to download an attachment has been included with a comment on a proof. You can also download the original proof file. Here’s how.
Gemma avatar
Written by Gemma
Updated over a week ago

Adding attachments to comments

Attachments can be added to comments and replies to supply imagery, copy, logos etc to the proof owner.
Anna Blackwell avatar
Written by Anna Blackwell
Updated over a week ago

Deleting a comment or reply

If you’ve added a comment, or a reply to a proof in progress, you can delete it.
Anna Blackwell avatar
Written by Anna Blackwell
Updated over a week ago

Adding a comment

Giving feedback is essential to successful collaboration. Learn how to use your red pen to review your proofs in PageProof.
Anna Blackwell avatar
Written by Anna Blackwell
Updated over a week ago

Printing a proof

Need a hard copy? Download the proof’s original file and then print it, or click the printer icon to print a rendition of the proof.
Larissa Devereaux avatar
Written by Larissa Devereaux
Updated over a week ago

Editing a comment

You can edit your comment if the proof is still in progress. If you’re the approver or proof owner, you can edit other people’s comments.
Anna Blackwell avatar
Written by Anna Blackwell
Updated over a week ago